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TO: THE CHAIRMAN AND MEMBERS OF
BABERGH DISTRICT COUNCIL
22 August 2008
Dear Sir/Madam
A Meeting of the Babergh District Council will be held in the Council Chamber, Council Offices, Corks Lane, Hadleigh on TUESDAY, 2 SEPTEMBER 2008 AT 9.30AM.
The proceedings will be opened with Prayer.
Yours faithfully
Andrew Hunkin
Director of Corporate Services
PART I
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1 |
MINUTES
To confirm and sign the Minutes of the meeting held on 26 June 2008 as a correct record. |
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2 |
DECLARATION OF INTERESTS
Members to declare any interests as appropriate in respect of items to be considered at this meeting.
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3 |
APOLOGIES FOR ABSENCE
To receive apologies for absence.
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4 |
CHAIRMAN’S ANNOUNCEMENTS |
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5 |
TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13
In accordance with Council Procedure Rule No. 13, the Chief Executive will report the receipt of any petitions. There can be no debate or comment upon these matters at the Council meeting.
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Paper
H65
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6 |
RECOMMENDATIONS AND REPORTS FROM COMMITTEES
(a) Confidential Information Protocol (Standards Committee Minute No. 14)
The Committee considered a report (Paper H65) by the Monitoring Officer on a suggested protocol to assist Members in their consideration of when it might be reasonable and in the public interest to release confidential information as allowed for under Paragraph 4 (iv) of the Members’ Code of Conduct. The Protocol, which had been agreed with other Suffolk Monitoring Officers, set out the reasonable requirements of the Council in relation to the matters that a Member should consider, the officers who should be consulted and the steps that should be taken to record the matters taken into consideration when deciding whether or not to disclose confidential information.
RECOMMENDED TO COUNCIL
(1) That the Confidential Information Protocol at Appendix 1 to Paper H65 be adopted for inclusion within Part 5 of the Constitution and the Director of Corporate Services be authorised to make any ancillary amendments that may be required to the Constitution in connection therewith.
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(2) That a copy of the Protocol be circulated to Parish Councils with an invitation to them to consider adopting an appropriately amended document for their own use(s).
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Papers
H74 and
H89
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(b) Local Government Review (Strategy Committee)
The Strategy Committee considered Papers H74 and H84 at their recent meeting and it is:
RECOMMENDED TO COUNCIL
(1) That the Boundary Committee's draft proposal for unitary Local Government in Suffolk be supported.
(2) That in accordance with the invitation at paragraph 6.38 of the Boundary Committee's Draft Proposal to comment on the indicative boundaries for the proposed unitary authorities, the Boundary Committee be asked to consider redrawing the boundary of the proposed North Haven unitary to include Hadleigh and the parishes of Aldham, Burstall, Chattisham, Elmsett, Higham, Hintlesham, Holton St Mary, Layham, Raydon, Wenham Magna, Wenham Parva and Whatfield.
(3) That the Chief Executive prepares a draft response to the Boundary Committee to reflect these views and the supporting arguments, including comments on the Boundary Committee's draft proposal for Lowestoft, for consideration by Strategy Committee on 18 September, it being noted that the business case assessments for possible unitary authorities will have been completed by that date.
(4) That the above recommendations be notified to all Town and Parish Councils in the District and to other Babergh stakeholders with an invitation to make comments on these before Babergh's response to the Boundary Committee is finalised at an Extraordinary Meeting of Council on 23 September 2008.
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QUESTIONS FROM THE PUBLIC
The Chairmen of Committees to answer any questions from the public of which notice has been given no later than midday, 2 working days before the day of the meeting in accordance with Council Procedure Rule No. 14.
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QUESTIONS FROM MEMBERS
The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 (a) and (b).
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MR J C BRAND
The Director of Corporate Services to report that Mr J C Brand has been unable by reason of ill-health to attend meetings of the District Council in recent months, and that his last attendance was at the meeting of the Council on 15 April 2008.
Section 85 of the Local Government Act 1972 provides that if a Member of a Local Authority fails throughout a period of six consecutive months from the date of his last attendance to attend any meeting of the Authority, he shall, unless the failure was due to some reason approved by the Authority before the expiry of that period, cease to be a Member of the Authority.
It is not known when Mr Brand’s health will allow him to resume attendance at District Council meetings.
The Council is, therefore, asked to approve Mr Brand’s ill-health as a reason for his failure to attend meetings of the District Council.
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Paper
H96
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10 |
ACTION OUT OF MEETING
Planning Appeal relating to the land at Edgworth Road, Sudbury
Report attached. |
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11 |
DRYPORT PARTNERSHIP
The Director of Corporate Services to report that the District Council have been invited to nominate a representative to serve on a Steering Group to develop the Haven Gateway Dryport proposals. No details on how often or when the Steering Group are to meet are available.
The Political Leaders’ Group agreed to appoint Mr A J Hinton (with Mr D L Wood as a reserve) on an interim basis to the Steering Group.
The meeting will be requested to nominate one Member representative and a reserve to serve on this Steering Group.
| For further information on any of the Part 1 items listed above, please contact Steve Ellwood on 01473 825876 or via email at committeeservices@babergh.gov.uk
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