26th June 2008 - Agenda

1

MINUTES

To confirm and sign the Minutes of the meeting held on 15 April 2008 as a correct record.

2

DECLARATION OF INTERESTS

Members to declare any interests as appropriate in respect of items to be considered at this meeting.

3

APOLOGIES FOR ABSENCE

To receive apologies for absence.

4

CHAIRMAN’S ANNOUNCEMENTS

5

TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13

In accordance with Council Procedure Rule No. 13, the Chief Executive will report the receipt of the petitions as detailed below.  There can be no debate or comment upon these matters at the Council meeting.

Application No. B/08/00470 – Fountain House Stores, The Street, East Bergholt

Petition, in support, signed by approximately 25 residents of the district.

The petition was reported to and considered by the Development Committee at its meeting on 28 May 2008.

Application No. B/08/00595 – Irvine House, Main Road, Chelmondiston

Petition, objecting to the proposed development signed by approximately 39 residents of the district.

The Development Committee at its meeting on 28 May 2008 noted that the application had been withdrawn.

Paper H41

6

Recommendations and reports from committees

(a)     Procurement – Contract Procedure Rules (Strategy Committee)

          Report by the Procurement Task Group attached. 

          This report is being considered by the Strategy Committee at its meeting on 19 June
          2008 and their recommendations will be reported to the meeting.

 



Paper H43

(b)     Strategic Review of Key Projects and Asset Management  Decisions
          (Strategy Committee)

          Report by the Deputy Chief Executive attached.

The Strategy Committee at its meeting on 19 June 2008 will be considering this report and any recommendations that require Council approval will be reported to the meeting.

7

QUESTIONS FROM THE PUBLIC

The Chairmen of  Committees to answer any questions from the public of which notice has been given no later than midday, 2 working days before the day of the meeting in accordance with Council Procedure Rule No. 14.

8

QUESTIONS FROM MEMBERS

The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 (a) and (b).

Paper H59

9

2007/08 Financial Outturn and Statement of Accounts

Report by the Director of Finance attached.

Note:  The Overview and Scrutiny (Stewardship)  Committee at its meeting on 24 June 2008 will be considering a report (Paper H53) on an overview of the provisional outturn for 2007/08 compared to the approved budget and other key financial information.  Should anyone require a copy of this report please contact Committee Services.

Paper H60

10

ACTION OUT OF MEETING

Combined Strategic Plan and SFP Task Group

Report attached.

11

CHILDRENS CENTRE ADVISORY BOARD

The Director of Corporate Services to report that the Suffolk County Council has invited the District Council to nominate a representative to serve on both the Sudbury and Great Cornard Childrens Centre Advisory Board and the Brett River Childrens Centre Advisory Board which are likely to meet quarterly in the early afternoon.  These Boards have an aim to ensure that services are accessible, inclusive and meet the needs of all local children under 5 years of age and their families. 

The meeting will be requested to nominate one Member representative to serve on each of these Boards.

12

APPOINTMENT OF INDEPENDENT MEMBER TO STANDARDS COMMITTEE

The Director of Corporate Services to report that interviews have been conducted for the independent member vacancy on the Standards Committee and the interview panel (comprising the Chairman of Standards Committee, Monitoring Officer and Deputy Monitoring Officer) recommends the appointment of Mr Peter Down to serve on the Committee for a 4 year term of Office.

It is recommended:

That subject to the receipt of satisfactory references, Mr Peter Down be appointed to the Standards Committee as an Independent Member for a term of 4 years commencing on 1 July 2008.