26th July 2005 - Agenda

Dear Sir/Madam

A meeting of the Babergh District Council will be held in the Council Chamber, Council Offices, Corks Lane, Hadleigh on TUESDAY, 26 JULY 2005 AT 9.30 A.M.

The proceedings will be opened with Prayer.

Yours faithfully

Head of Legal and Administrative Services

Members are requested to bring with them to the meeting the following papers which have been previously circulated to relevant Committee Members and made available on BEN:-

Papers E27, E43 and E49

Any Member wishing to be supplied with a hard copy of any of the above reports is asked to contact Committee Services prior to the day of the meeting.

PART 1

	1	MINUTES To confirm and sign the Minutes of the meeting held on 7 June 2005 as a correct record.
	2	DECLARATION OF INTERESTS Members to declare any interests as appropriate in respect of items to be considered at this meeting.
	3	APOLOGIES FOR ABSENCE To receive apologies for absence.
	4	CHAIRMAN'S ANNOUNCEMENTS
	5	TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13 In accordance with Council Procedure Rule No.13, the Chief Executive will report the receipt of petitions as detailed below. There can be no debate or comment upon these matters at the Council meeting: (a) Proposed Change of Use of Gable End, Fen Lane, Hitcham Petition signed by approximately 31 residents of Babergh which was taken into account by the Head of Planning (Control) when dealing with the matter under his delegated powers. (b) Application No: B/05/00760 – erection of 10 dwellings and associated garages and parking and new vehicular access, Tots, Barrow Hill, Acton Petition signed by approximately 80 residents of Babergh which was reported to the Development Committee meeting held on 22 June 2005 and which will be considered in conjunction with any relevant report. (c) Application No: B/05/00819 – erection of two storey dwelling and integral garage, construction of new vehicular access, Part OS 62, Rookwood Lane, Preston St Mary Petition signed by approximately 67 residents of Babergh which is to be considered by the Development Committee at its meeting on 20 July 2005 in conjunction with the relevant report. (d) Application No: B/05/00929 – Erection of warehouse Lury House, Bulmer Road, Sudbury Petition signed by approximately 127 residents of Babergh which is to be reported to the Development Committee meeting on 20 July 2005 and which will be considered in conjunction with any relevant report.
	6	NOTICE OF MOTION Mr C M Spence has given notice of his intention to move the undermentioned motion at the meeting:- That this Council views with grave concern the proposals by the Suffolk West Primary Care NHS Trust to withdraw all current patient services from Sudbury’s existing Hospitals and to exclude in-patient bed provision from the proposed new Health and Social Care Centre due to open in 2007. The Council calls upon the Suffolk West Primary Care NHS Trust to urgently reconsider these proposals in the light of the health needs of the population of Sudbury and its surrounding area and the assurances given to them by the Strategic Health Authority late last year that the services currently provided at the Walnuttree Hospital site would continue to be delivered until the new health facilities were opened in 2007.
	7	RECOMMENDATIONS AND REPORTS FROM COMMITTEES
Paper E27 and E43 previously circulated		Public Consultation Strategy (Strategy Committee Minute No 10 ) Mr J M Owen, on behalf of the Overview and Scrutiny (Stewardship) Committee presented Paper E27 concerning a Public Consultation strategy. Following consideration of the item by the Overview and Scrutiny (Stewardship) Committee an updated an updated report by Geoff Kistner, Corporate Director and the Corporate Support Manager had been prepared and this was submitted as Paper E43. The report also included a suggested approach to the "State of the District" event. RECOMMENDED TO COUNCIL (1) That the Public Consultation Strategy (Appendix 1) and Action Plan (Appendix 2) attached to Paper E43 be approved. (2) That the consultation programme for 2005/06 attached as an appendix to Paper E43 be approved.
	8	QUESTIONS FROM THE PUBLIC The Chairmen of Committees to answer any questions from the public of which notice has been given no later than mid-day two working days before the date of the meeting in accordance with Council Procedure Rule No. 14.
Paper E69	9	QUESTIONS FROM MEMBERS Questions from Mr R E Kemp and Mr D C Rose have been received. A copy of their question together with the relevant Chairman’s response is attached. The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any other questions on any matters in relation to which the Council has power or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15. 4 (a) and (b).
	10	IEG 4.5
Paper E70		Report by the E-Government Steering Group attached.
	11	STATEMENT OF ACCOUNTS 2004/05
Paper E71		Joint report by Geoff Kistner, Corporate Director and the Head of Finance and Performance Review attached.
	12	APPOINTMENT PROCESS FOR CORPORATE DIRECTOR
Paper E72		Report by the Chief Executive to follow.
	13	EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS)
		To consider whether pursuant to Section 100A(4) of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below, on the grounds that if the public were present during this item, it is likely that there would be the disclosure to them of exempt information as indicated against the item.

For further information on any of the Part 1 items listed above, please contact Steve Ellwood on Ipswich (01473) 825876 or via email at committeeservices@babergh.gov.uk