30 June 2010 - Agenda

                                                                                                 21 June 2010 

PLEASE NOTE CHANGE FROM USUAL DAY 

Dear Sir/Madam 

A Meeting of the Babergh District Council will be held in the Council Chamber, Council Offices, Corks Lane, Hadleigh on WEDNESDAY, 30 JUNE 2010 AT 9.30A.M. 

The proceedings will be opened with a short prayer for those Members who choose to participate. 

Yours faithfully 

Andrew Hunkin
Director of Corporate Services

ITEM

BUSINESS

                                                                        PART I 

	1	MINUTES To confirm and sign the Minutes of the meeting held on 1 June 2010 as a correct record.
	2	ANNUAL COUNCIL MINUTE NO 7(d) AND STRATEGY COMMITTEE MINUTE NO 116(a) – REPORT OF THE BABERGH DISTRICT COUNCIL AND MID SUFFOLK DISTRICT COUNCIL JOINT MEMBER INTEGRATION AND MERGER REVIEW BOARD The Director of Corporate Services to report that a numbering error in the Strategy Committee recommendations of 8 April, as approved by Council on 20 April 2010, came to light after the minutes of both the Committee and the Council had been confirmed at subsequent meetings.  Strategy Committee Recommendation 11, relating to ‘the need for both internal and external consultation’ to be ‘identified and acted upon as part of planning the various work streams for this review’, incorrectly referred to ‘….the planning and management of any public consultation arising from recommendations (8) and (9) above…..’ However,oweverHh the reference should have been to recommendations (9) and (10) which relate to:-  (9)       the constitutional review being undertaken by each of the two Councils (Members will be aware of Babergh’s current consultation – ‘Have your say about the future of your Council’ which runs to the beginning of August) and (10)     the concept of a constitutional merger to create a new single Council being ‘fully explored………….if this is ultimately agreed as the best way forward’  In order to remove the incorrect reference to Strategy Committee Recommendation 8 and include reference to Recommendation 10, which was the intention of the Joint Member Integration and Merger Review Board and also of the Strategy Committee:-  It is recommended that the Council endorse the correction of the error in resolution (11) of Council Minute No 7(d) (20 April 2010) to read as set out below, together with the corresponding correction to recommendation (11) of Strategy Committee Minute No 116(a) (8 April 2010):-  (11)     That the need for both internal and external consultation be identified and acted upon as part of planning the various work streams for this review and, in particular, that careful consideration be given to the planning and management of any public consultation arising from recommendations (9) and (10) above to avoid public confusion and to secure as broad an understanding as possible of what the two Councils are seeking to achieve through any proposed changes.
	3	DECLARATION OF INTERESTS Members to declare any interests as appropriate in respect of items to be considered at this meeting.
	4	APOLOGIES FOR ABSENCE To receive apologies for absence.
Paper K47	5	CHAIRMAN’S ANNOUNCEMENTS In addition to any announcements made at the meeting please see Paper K47 attached detailing events attended by the Chairman of the Council.
	6	TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13 In accordance with Council Procedure Rule No. 13, the Chief Executive will report the receipt of any petitions.  There can be no debate or comment upon this matter at the Council meeting.
Paper K54 Paper K48 Paper K48A	7	RECOMMENDATIONS AND REPORTS FROM COMMITTEES  (a)       Comprehensive Area Assessments (CAA) and Organisational             Assessment (Overview and Scrutiny (Stewardship) Committee) Ian Davidson from the Audit Commission will be present at the meeting and provide an update to Members on the position relating to the Council’s Organisational Assessment by the Audit Commission for 2008/09 and Comprehensive Area Assessments.  The Overview and Scrutiny (Stewardship) Committee considered the above matter at its meeting on 21 June 2010.  (b)      2009/10 Financial Outturn and Statement of Accounts (Overview and Scrutiny (Stewardship) Committee)  The Overview and Scrutiny (Stewardship) Committee considered Paper K36 on the above matter at its meeting on 21 June 2010.  Their views and observations together with updates have been incorporated in Paper K48 attached.
Paper K49	8	IMPROVEMENTS AT PIN MILL Report by the Pin Mill Task Group attached.
Paper K50	9	E-PETITIONS Report by the Director of Corporate Services attached.
	10	APPOINTMENT OF SUBSTITUTES – COUNCIL PROCEDURE RULE NO.5 The Director of Corporate Services to report that at its meeting on 20 April 2010 the Council appointed substitutes on Committees.    The Liberal Democrat group have indicated that they wish to amend one of their substitutes on Development Committee by replacing Mrs M O Munson with Mr B D Hurren as the substitute for Mr R Whiting.  It is RECOMMENDED   That the substitute for Mr R Whiting on the Development Committee be Mr B D Hurren.
	11	QUESTIONS FROM THE PUBLIC The Chairmen of Committees to answer any questions from the public of which notice has been given no later than midday 2 working days before the day of the meeting in accordance with Council Procedure Rule No. 14.
	12	QUESTIONS FROM MEMBERS The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 (a) and (b).
For further information on any of the Part 1 items listed above, please contact Steve Ellwood on 01473 825876 or via email at committee.services@babergh.gov.uk