Agenda - 25 June 2009

                                                                                                  17 June 2009

Dear Sir/Madam

The Meeting of the Babergh District Council will be held in the Council Chamber, Council Offices, Corks Lane, Hadleigh on THURSDAY, 25 JUNE 2009 AT 9.30AM.

The proceedings will be opened with a short prayer for those Members who choose to participate.

Yours faithfully

Andrew Hunkin
Director of Corporate Services

ITEM

BUSINESS

                                                                       PART I

	1	MINUTES To confirm and sign the Minutes of the meeting held on 21 April 2009 as a correct record.
	2	DECLARATION OF INTERESTS  Members to declare any interests as appropriate in respect of items to be considered at this meeting.
	3	APOLOGIES FOR ABSENCE To receive apologies for absence.
	4	CHAIRMAN’S ANNOUNCEMENTS
	5	TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13 In accordance with Council Procedure Rule No. 13, the Chief Executive will report the receipt of the petitions as detailed below.  There can be no debate or comment upon these matters at the Council meeting. Application No. B/09/00316 – Erection of Development Centre and Associated Landscaping Works – The Old School, School House, Stratford St Mary Petition, objecting to the proposed development, signed by approximately 34 residents of the District. The petition was reported to the Development Committee at its meeting on 6 May 2009. Application No. B/09/00028 – Retention of Micro Brewery and Ancillary Offices, White Horse Inn, Mill Green, Edwardstone Petition, in support of the proposed development signed by approximately 133 residents of the District. The petition was reported to the Development Committee at its meeting on 6 May 2009. Application under the 2003 Licensing Act - Favorite Chicken, Sudbury Petition, in support of the application for extended opening hours, signed by approximately 68 residents of the District. The petition was reported to and considered by the Licensing Sub Committee at its meeting on 14 May 2009.
Paper J25	6	Recommendations and reports from committees (a)       Councillor Call For Action (Overview and Scrutiny (Stewardship) Committee Minute No. 12) The Director of Corporate Services submitted a report (Paper J25) to enable the Council to adopt a process and protocol for dealing with a Councillor Call for Action (CCfA).  Steve Ellwood, Democratic Services Manager, presented the report and answered Members’ questions on it.  RECOMMENDED TO COUNCIL (1)       That the Overview and Scrutiny (Community Services) Committee be appointed the Council’s Crime and Disorder Committee for the purposes of the Police and Justice Act 2006 and that the Constitution be updated accordingly as detailed in paragraph 5.11 of Paper J25. (2)       That the implementation of the CCfA in the protocol attached as Appendix A to Paper J25 be adopted and that the Constitution be updated accordingly as detailed in paragraph 5.11 of Paper J25.
Paper J42 incorporating revised Appendix 1		(b)       2008/09 Financial Outturn and Statement of Accounts (Overview and Scrutiny (Stewardship) Committee) The Overview and Scrutiny (Stewardship)  Committee, at its meeting on 23 June 2009, will be considering a report (Paper J42) on the above.  Paper J42 attached incorporates a revised Appendix 1. Subject to their views and observations, the following recommendations are proposed: (1)       That the Statement of Accounts for 2008/09, subject to Audit as set out in the revised Appendix 1 to Paper J42, be approved. (2)               That the Director of Finance be authorised to make appropriate amendments to the accounts to reflect any changes that are necessary prior to publication. (3)               That the revenue budget and capital programme carry-forward requests referred to in Appendix 2 and 3 of Paper J42 be approved, subject to these being reduced or reallocated to other priorities following the further review referred to in the Paper. (4)               That the Treasury Management Performance for 2008/09 as set out in Appendix 4 to Paper J42 be noted. Note:   In relation to recommendation (2) above, a final analytical review of the Statement of Accounts is being undertaken by officers.  Any changes resulting from this will be reported to the Overview and Scrutiny (Stewardship) Committee on the 23 June and Council.
	7	QUESTIONS FROM THE PUBLIC The Chairmen of  Committees to answer any questions from the public of which notice has been given no later than midday, 2 working days before the day of the meeting in accordance with Council Procedure Rule No. 14.
	8	QUESTIONS FROM MEMBERS The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 (a) and (b).

For further information on any of the Part 1 items listed above, please contact Steve Ellwood on 01473 825876 or via email at committee.services@babergh.gov.uk