Agenda - 27 September 2011

	Andrew Hunkin DMS MCIPD FMS Director of Corporate Services Babergh District Council Corks Lane, Hadleigh, Ipswich IP7 6SJ DX NO: 85055    Exchange:  Babergh Website: www.babergh.gov.uk
TO:   THE CHAIRMAN AND MEMBERS OF BABERGH DISTRICT COUNCIL

                                                                                                                  19 September 2011

 Dear Sir/Madam

A Meeting of the Babergh District Council will be held in the Council Chamber, Council Offices, Corks Lane, Hadleigh on TUESDAY 27 SEPTEMBER 2011 AT 9.30 A.M.

The proceedings will be opened with a short Prayer for those Members who choose to participate.

Yours faithfully

Andrew Hunkin
Director of Corporate Services
 

PART I

	1	MINUTES To confirm and sign the minutes of the meeting held on 5 September 2011 as a correct record.
	2	DECLARATION OF INTERESTS Members to declare any interests as appropriate in respect of items to be considered at this meeting.
	3	APOLOGIES FOR ABSENCE To receive apologies for absence.
Paper L74	4	CHAIRMAN’S ANNOUNCEMENTS In addition to any announcements made at the meeting please see Paper L74 attached detailing events attended by the Chairman and Vice-Chairman.
	5	TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13 In accordance with Council Procedure Rule No. 13, the Chief Executive will report the receipt of any petitions.  There can be no debate or comment upon this matter at the Council meeting.
	6	RECOMMENDATIONS AND REPORTS FROM COMMITTEES
Paper L70		Annual Treasury Management Report (Overview and Scrutiny (Stewardship) Committee 22 September 2011) The Overview and Scrutiny (Stewardship) Committee at its meeting on 22 September will receive Paper L70 (attached), which provides a comprehensive assessment of Treasury Management activity for the year.  The Committee  will be asked to RECOMMEND TO COUNCIL That the Treasury Management activity for the year 2010/11, as detailed in Paper L70 be noted.  Further that it be noted that performance was in line with the Prudential Indicators for 2010/11. Note:   It is a requirement of the legislation that the Annual Treasury Management Report is submitted to the Full Council for noting.
	7	QUESTIONS FROM THE PUBLIC The Chairmen of Committees to answer any questions from the public of which notice has been given no later than midday two working days before the day of the meeting in accordance with Council Procedure Rule No. 14.
	8	QUESTIONS FROM MEMBERS The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 (a) and (b).
Paper L75	9	STATEMENT OF ACCOUNTS 2010/11 AND AUDITOR’S GOVERNANCE REPORT Paper L75 attached. The Director of Finance to report that the Overview and Scrutiny (Stewardship) Committee will consider the external auditor’s Annual Governance Report relating to the 2010/11 Statement of Accounts and other governance matters on 22 September 2011 (Paper L69).  Members will also be advised of the main changes to the draft accounts that were produced in June 2011 following the completion of the audit.  Any views of the Committee will be reported to the Council meeting. The 2010/11 Statement of Accounts reflects the introduction of International Financial Reporting Standards (IFRS) in local government for the first time, which has resulted in a significant set of changes to the way the statutory accounts have to be presented.  The Explanatory Foreword (pages 1 – 11) summarises the key financial facts for the year and the accounts themselves reflect the various IFRS requirements, including restating the balance sheet back to April 2009 and 2010. Despite these very significant changes the auditors have identified no material errors in the accounts and reported that the Council has effectively managed the transition to financial reporting under IFRS and correctly restated comparative figures in the financial statements.  Subject to satisfactory completion of some outstanding work, the auditor anticipates issuing an unqualified “true and fair” opinion, and in addition, is satisfied that, in all significant respects, the Council has put in place proper arrangements to secure economy, efficiency and effectiveness in its use of resources for the year ending 31 March 2011.  This is based upon the following two Audit Commission criteria: ·         The organisation has proper arrangements in place for securing financial resilience; ·         The organisation has proper arrangements for challenging how it secures economy, efficiency and effectiveness. It is RECOMMENDED 1)       That the auditor’s comments in the Annual Governance Report  included in Paper L75 be noted. 2)       That the audited 2010/11 Statement of Accounts 2010/11 (Paper L75) be approved. 3)       That the Director of Finance be authorised to make any minor amendments to the Statement of Accounts prior to publication.
For further information on any of the Part 1 items listed above, please contact Linda Sheppard on 01473 826610 or via email at committee.services@babergh.gov.uk