Tuesday 6 December 2011 - Agenda

ITEM

BUSINESS

1

MINUTES 

To confirm and sign the minutes of the meeting held on 25 October 2011 as a correct record.

2

DECLARATION OF INTERESTS

Members to declare any interests as appropriate in respect of items to be considered at this meeting.

3

APOLOGIES FOR ABSENCE

To receive apologies for absence.

Paper L114

4

CHAIRMAN’S ANNOUNCEMENTS

In addition to any announcements made at the meeting please see Paper L114 attached detailing events attended by the Chairman and Vice-Chairman.

The Chairman will also introduce the newly appointed Joint Heads of Service.

5

TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO. 13 

In accordance with Council Procedure Rule No. 13, the Chief Executive will report the receipt of a petition as detailed below.  There can be no debate or comment upon this matter at the Council meeting.

Application No. B/10/01237 – land at Benton End Farm, Benton End, Benton Street, Hadleigh – Planning Application in respect of Paintball Games 

Petition containing 900 signatories, at least 20 of which are residents of Babergh, expressing support for the application. 

The petition was taken into account when the planning application was determined at the meeting of the Development Committee held on 2 November 2011.  The Chief Planning Control Officer was authorised to grant planning permission subject to appropriate conditions and following the completion of a Planning Obligation.

6

RECOMMENDATIONS AND REPORTS FROM COMMITTEES

Paper L101A

Paper L115

(a)       Mid Year Treasury Management Report (Overview and Scrutiny(Stewardship) Committee Minute No 36) 

The Overview and Scrutiny (Stewardship) Committee at its meeting on 15 November 2011 considered a report by the Director of Finance which provided the Committee with a comprehensive assessment of Treasury Management activities for the half-year and reported on the performance of the Prudential Indicators which were set in the 2011/12 Treasury Management Strategy.   

As a result of their consideration of the report, together with further information reported at the meeting, Members recommended that the position be noted.  A revised report (Paper L101A) is attached, which reflects the updated information on which the Committee’s recommendation (below) was based. 

RECOMMENDED TO COUNCIL  

That the Treasury Management activity for the half-year as set out in Appendix A to Paper L101A be noted.  Further, that it be noted that performance in the first half-year is in line with the Prudential Indicators set for 2011/12. 

(b)       Creation of a Joint Standards Committee (Standards Committee Minute No 8) 

The Standards Committee at its meeting on 21 October 2011 (and 10 October 2011 for Mid Suffolk Standards Committee), considered a report by the Joint Monitoring Officer recommending the establishment of a Joint Standards Committee, which was accepted by Members who made appropriate recommendations to Council. 

Following enactment of the Localism Bill on 15 November 2011, the original report has been updated by the Joint Monitoring Officer in consultation with the Chairman of the Standards Committee and is attached as Paper L115. 

The Council is therefore RECOMMENDED to agree the recommendations set out in 2.1 to 2.6 of Paper L115. 

The recommendations will have been considered by Mid Suffolk’s Full Council on 1 December 2011.

7

QUESTIONS FROM THE PUBLIC 

The Chairmen of Committees to answer any questions from the public of which notice has been given no later than midday two working days before the day of the meeting in accordance with Council Procedure Rule No. 14.

8

QUESTIONS FROM MEMBERS

The Chairman of the Council and the Chairmen of Committees and Sub-Committees to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of that Committee or Sub-Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 (a) and (b).

Paper
L116

9

POLLING DISTRICTS AND PLACES REVIEW 2011

Report by the Joint Strategic Director (Corporate) attached.

Paper
L117

10

TIMETABLES OF MEETINGS 2012/13, 2013/14 AND 2014/15

The Joint Strategic Director (Corporate) to report that draft Timetables have been prepared for the municipal years 2012/13, 2013/14 and 2014/15 (Paper L117 attached) to align key Babergh and Mid Suffolk meetings for the remainder of the current terms of office. 

The draft Timetables have been prepared in consultation with the Joint Management Team and the Heads of Service, and have been submitted to the Chairmen of both Councils and Committees. 

Members are asked to approve the Timetables attached as Paper L117.

11

APPOINTMENT OF REPRESENTATIVES TO SERVE ON OUTSIDE BODIES

New Local Strategic Partnership (LSP) for Babergh and Mid Suffolk (Strategy Committee Minute No. 61 and Political Leaders Group (PLG) meeting 17 November 2011)

At its meeting on 3 November, the Strategy Committee resolved as follows:-

 (1)        That subject to a new LSP covering the areas of Mid Suffolk and Babergh Districts being confirmed on 22 November 2011 Babergh District Council withdraws from the West Suffolk LSP with effect from 31 December 2011.  Further, that Council be asked to make an appointment of a Member to serve on the newly created partnership for Babergh and Mid Suffolk from 1 January 2012 for the remainder of the current term of office. 

(2)        That the Overview and Scrutiny (Community Services) Committee be asked to undertake a review of the effectiveness of the new partnership arrangements during 2012. 

In relation to (1) above, it has now been confirmed that a new LSP for Mid Suffolk and Babergh has been established.  The new body is likely to meet quarterly, probably late afternoons, and if possible, at a venue central to both Districts.  The name of the body has yet to be formally agreed. 

PLG considered the matter of appointing a Babergh Member to the new body and has put forward the name of Jenny Antill in her role as Vice-Chairman of the Strategy Committee.  
 

It is therefore RECOMMENDED

That Mrs J Antill be appointed to serve as the Babergh District Council representative on the new LSP for Mid Suffolk and Babergh in her role as Vice-Chairman of Strategy Committee.