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BABERGH DISTRICT COUNCIL
OVERVIEW AND SCRUTINY (STEWARDSHIP) COMMITTEE
MINUTES OF A MEETING OF THE OVERVIEW AND SCRUTINY (STEWARDSHIP) COMMITTEE HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON TUESDAY, 13 MAY 2008
PRESENT: Mr D M Busby – Chairman
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Mr D G Grutchfield
Mr M Newman
Mr C A Roberts |
Mrs C A Todd
Mr H N Todd |
Mrs J Antill, Mr J C Brand, Mr B Riley, Mr D M Walton and Mr L H Young were unable to be present.
1. Substitutes
2. Election of Vice-Chairman
3. Declaration of Interests
4. Minutes
5. Petitions
6. Questions from Members
7. Audit Commission - Annual Audit and Inspection Letter for 2006/07
8. Update on Significant Business Risks
9. Monitoring the 2007/;08 Comprehensive Performance Assessment (CPA) Improvement Plan
10. Workplan
Mr M Newman (substituting for Mr D M Walton)
Mrs C A Todd (substituting for Mrs J Antill)
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RESOLVED
That Mr H N Todd be elected Vice-Chairman of the Committee for the ensuing year.
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None declared.
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RESOLVED
That the Minutes of the meeting held on 18 March 2008 be confirmed and signed as a correct record.
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None received.
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None received.
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The Directors of Corporate Services and Finance submitted a joint report (Paper H24) concerning the Audit Commission’s Annual Audit and Inspection Letter and the Council’s Direction of Travel.
Ms Edwina Child, Babergh’s Relationship Manager and Mr Robert Davies, the District Auditor were in attendance at the meeting to present the Annual Audit and Inspection Letter and to answer questions from Members.
There were a number of key messages for the Council and the action required to be taken by the Council was outlined in page 4 of the Audit Commission’s letter. Paper H24 (paragraph 5.3 specifically) set out additional information in relation to the issues raised in the letter.
RESOLVED
That the Audit Commission’s Audit and Inspection Letter for 2006/07 attached as an Appendix to Paper H24 be noted.
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The Director of Finance submitted a report (Paper H25) providing Members with an update on progress in managing the Significant Business Risks facing the Council and the need for a further strategic review of these.
It was noted that David Forster from Zurich Municipal, the Council’s Business Risk Consultant would be helping with this exercise and that Members would be involved in a workshop. Following this the Overview and Scrutiny (Stewardship) Committee will receive a report on the updated business risk position.
A comprehensive update for the management action plan for each Significant Business Risk was attached as Appendix B to Paper H25 and this set out:-
· The position in June 2007.
· The position when the Committee was last updated in November 2007.
· The latest position in terms of developments and action since November 2007 and further plans to mitigate against each risk.
RESOLVED
(1) That the latest position on managing each of the Council’s significant business risks, as set out in the final column of Appendix B to Paper H25 be noted.
(2) That, in view of the impact of the Local Government Review announcement, a strategic refresh of the Council’s Significant Business Risks be undertaken as soon as possible.
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The Director of Corporate Services submitted a report (Paper H26) outlining the status of the 2007/08 CPA Improvement Plan.
Attached as an Appendix to Paper H26 was a report detailing the progress made against the 2007/08 CPA Improvement Plan. It was noted that of the forty-two actions in the Improvement Plan, thirty-eight have been completed leaving only four partly completed.
RESOLVED
That the final position of the 2007/08 CPA Improvement Plan as detailed in the Appendix to Paper H26 be noted.
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The Director of Corporate Services submitted a report (Paper H27) which provided details of the Committee’s anticipated work for 2008/09, including items that may be the subject of call-in procedures.
The following amendments to the Work Plan were noted:-
(a) 24 June 2008 – delete Financial Strategy Review topic and add topic relating to the Annual Audit and Inspection Plan for 2008/09.
(b) 12 August 2008 – add topic relating to the Refresh of Significant Business Risks.
RESOLVED
That the Work Plan submitted as Paper H27, as amended as referred to above, be noted.
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The Committee adjourned for refreshments between 11.20 a.m. and 11.40 a.m.
The business of the meeting was concluded at 12.25 p.m.
Chairman
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