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1 |
SUBSTITUTES AND APOLOGIES
Any Member attending as an approved substitute to report giving his/her name and the name of the Member being substituted.
To receive apologies for absence.
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2 |
DECLARATION OF INTERESTS
Members to declare any interests as appropriate in respect of items to be considered at this meeting.
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3 |
MINUTES
To confirm and sign the Minutes of the meeting held on 16 November 2006 as a correct record.
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4 |
PETITIONS
The Head of Corporate Services to report, in accordance with Council Procedure Rule No. 13, the receipt of any petitions submitted to the Chief Executive.
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5 |
QUESTIONS FROM MEMBERS
The Chairman to answer any questions on matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of the Committee of which due notice has been given in accordance with Council Procedure Rule No.15.4 (a) and (b).
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6 |
ISSUES ARISING FROM OVERVIEW AND SCRUTINY COMMITTEES
None received.
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7 |
RECOMMENDATIONS AND REPORTS FROM COMMITTEES
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Paper
F129 previously circulated
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(a) Capital Programme Monitoring (Overview and Scrutiny (Stewardship) Committee Minute No. 54)
The Head of Finance and the Head of Contract and Asset Management presented a joint report (Paper F129), providing an update on the Capital Programme progress for the current year to the end of September 2006. An updated Appendix A was circulated at the meeting, which included an additional column showing the current draft revised budget for 2006/07.
It was noted that overall progress had been good, particularly on Council Housing work, and that the Sandringham Court project was progressing well. However, on Other Services, spending was low for the first six months of the year, so the adjusted budget of £6,246,000 would not be met. Members noted that the budget for 2006/07 had been revised down to £5,264,000.
The Committee had requested further details on projects or areas where funds had been carried forward from 2005/06 and this information was set out in Appendix B to Paper F129. Members also noted that efforts were being made to set future capital programmes and spending targets at challenging, but realistic levels. It was acknowledged that there were practical difficulties in bringing forward projects held “in reserve” in order to meet spending targets. Nevertheless, Officers were asked to give further consideration to this issue, and to report back to the meeting of the Committee scheduled for 30 January 2007.
Members’ attention was drawn to two contracts where, for the reasons set out in paragraph 4.9 of Paper F129, increased costs required the approval of the Strategy Committee.
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RECOMMENDED TO STRATEGY COMMITTEE
That the cost increases on the two contracts highlighted in paragraph 4.9 of Paper F129 be approved.
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(b) Budget 2007/08 (Joint Overview and Scrutiny Committee Minute No. 5)
The recommendations contained within the Minute referred to above are to be considered in Agenda Item Nos. 10 and 11.
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Paper
F143
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8 |
RECOMMENDATIONS AND REPORTS FROM TASK GROUPS/PANELS
(a) 2007/08 Draft Corporate Plan
Report from the Corporate Plan Working Group attached.
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Paper
F144
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(b) LAMP Phase 2
Report from the E-Government Steering Group attached. |
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Paper
F145
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(c) Transfer of land adjacent to 84 Kingsland, Shotley for Affordable Housing
Report from the Housing Panel attached. |
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Paper
F146
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9 |
WORKPLAN
Report by the Head of Corporate Services attached. |
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Paper
F154
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10 |
COUNCIL HOUSING – REVENUE BUDGET AND CAPITAL PROGRAMME
Report by the Head of Finance attached.
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Paper
F147
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11 |
GENERAL FUND BUDGET AND COUNCIL TAX
Report by the Head of Finance attached. |
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Paper
F148
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12 |
PENSION FUND
Report by the Head of Finance attached. |
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13 |
EXEMPTIONS TO CONTRACTS PROCEDURE RULES
To note that the Head of Corporate Services, acting in accordance with Contracts Procedure Rule 2 and Schedule 1, has exempted the following contracts from competitive tender on the grounds indicated.
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(a) Specialist Software – Kitchen Plans
Purchase of specialist software to enable kitchen plans prepared by our supplying partner, Moores Furniture Group, to be read and amended. This software is a proprietary system designed for Moores and competitive quotations cannot therefore be obtained.
(b) Kitchen Replacement Contract
Extend the kitchen replacement contract with Squirrels Building Contractors to include additional 23 installations at Sudbury. The contractors have indicated that they are prepared to carry out the installations at the same rate as the original contract for which they were the lowest tenderer.
(c) Bailiff Contract
Extension of Bailiff contract with Rundle and Co Ltd for two years from 1 April 2007. The new contract will be at a value not greater than the original contract sum and therefore the time and cost in undertaking a tender exercise for no financial gain is considered unnecessary.
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Paper
F151
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14 |
RURAL RATE RELIEF
Report by the Head of Customer Services attached.
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Paper
F149
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15 |
CAPITAL PROGRAMME 2006/07
Report by the Head of Contract and Asset Management attached.
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16 |
EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS)
To consider whether, pursuant to Part I of Schedule 12A of the Local Government Act 1972 the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during these items it is likely that there would be the disclosure to them of exempt information as indicated against each item.
The authors of the reports proposed to be considered in Part II of the Agenda are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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PART II
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Paper
F150
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17 |
PROCUREMENT OF OPEN SPACE SERVICES (Exempt information by virtue of Paragraph 3 of Part 1)
Report by the Head of Contract and Asset Management attached. |
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Paper
F153
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18 |
CYCLICAL COUNCIL HOUSE PAINTING (Exempt information by virtue of Paragraph 3 of Part 1)
Report by the Head of Contract and Asset Management attached.
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Paper
F152
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19 |
LEGAL PROCEEDINGS (Exempt information by virtue of Paragraphs 1, 3 and 5 of Part 1)
Report by the Solicitor to the Council attached. |