To all Members of the Strategy Committee

Mr N A Bennett
Mr M P Booth
Dr M R Miller
Mr J J Quinlan
Mr D J Read

Mr N A Ridley
Mr C M Spence
Mr H N Todd
Mrs S M Wigglesworth
Mr L H Young

ITEM

BUSINESS

1

SUBSTITUTES AND APOLOGIES

Any Member attending as an approved substitute to report giving his/her name and the name of the Member being substituted.

To receive apologies for absence.

2

ELECTION OF VICE CHAIRMAN

3

DECLARATION OF INTERESTS

Members to declare any interests as appropriate in respect of items to be considered at this meeting.

4

MINUTES

To confirm and sign the Minutes of the meetings held on 9 and 30 March 2006 as correct records.

5

PETITIONS

The Acting Head of Legal and Administrative Services to report, in accordance with Council Procedure Rule No. 13, the receipt of any petitions submitted to the Chief Executive.

6

QUESTIONS FROM MEMBERS

The Chairman to answer any questions on matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of the Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 – (a) and (b).

7

ISSUES ARISING FROM OVERVIEW AND SCRUTINY COMMITTEES

None received.

8

EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS)

To consider, whether pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during these items, it is likely that there would be the disclosure to them of exempt information as indicated against each item.

The authors of the reports proposed to be considered in Part II of the Agenda are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

PART II

Paper F33

9

CONSIDERATION OF BUSINESS CASE - JOINT PROCUREMENT OF REFUSE COLLECTION SERVICES (Exempt information by virtue of paragraph 3 of Part 1)

Joint report by the Head of Environmental Services and the Head of Finance attached.

Paper F34 

10

THE PROCUREMENT OF A SINGLE CONTRACT FOR GROUNDS MAINTENANCE AND STREET CLEANSING SERVICES (Exempt information by virtue of paragraph 3 of Part 1)

Joint report by the Head of Leisure and Community Services and the Head of Environmental Services attached.

Members of the public and press will be readmitted to the meeting at the conclusion of this item of business.

PART I

Paper E308 
previously circulated

11

RECOMMENDATIONS AND REPORTS FROM COMMITTEES

The Children Act 2004 – Safeguarding Policy (Overview and Scrutiny (Community Services) Committee Minute No. 69 )

The Head of Leisure and Community Services presented a report (Paper E308), seeking approval for a safeguarding policy for young people across the Council’s services.

It was noted that Members would be given training on the new safeguarding policy, and that the cost of the training could be funded from the existing corporate training budget.

It was noted that the Record of Concern would be treated as a confidential document and therefore would be exempt from the Freedom of Information legislation. A Member submitting a Record of Concern might not necessarily receive any feedback about action taken as a result of it. It was noted that the Record of Concern did not give details of the address to which it should be sent.

RECOMMENDED TO STRATEGY COMMITTEE

That the Safeguarding Policy attached as Appendix 1 to Paper E308 be approved, subject to the inclusion of details as to where to send the Record of Concern.

Paper F35

12

WORK PLAN

Report by the Acting Head of Legal and Administrative Services attached.

13

EXEMPTIONS TO CONTRACTS PROCEDURE RULES NOS 3, 4, 5 AND 6

To note that the Acting Head of Legal and Administrative Services, acting in accordance with the Council’s Scheme of Delegation and paragraph 4 of Schedule 1 of the Contracts Procedure Rules, has exempted the following contracts from competitive tender on the grounds that the value of extending the contract in each case is no greater than the existing contract and the Council is unlikely to benefit from a reduced contract sum taking account of the cost of re-tendering.

(a)Extension of Catering Contract with Suffolk County Council trading as Suffolk County Catering

For a period of six months from 1 April 2006.

(b)Extension of Out of Hours, Lone Worker and Alarm Services Contract with South Norfolk Housing Partnership (now Saffron Housing Trust)

For a period of twelve months from 1 April 2006.

For further information on any of the Part 1 items listed above, please contact Linda Sheppard on 01473 826610or via email at committeeservices@babergh.gov.uk